Please send written requests and the report request fee (see below) to: North Bay Police Service, c/o Records, P.O. Box 717, North Bay, ON P1B 8J8. You can also drop off your written request in person at the front desk. The North Bay Police Service is open from 6 a.m. to 2 a.m., seven days per week.
- your name
- phone number
- date, time and location of the occurrence
The 2016 North Bay Police Services Board fee schedule sets out the fees for the above report requests:
- General Occurrence Reports or Form Letter: $47.90 (includes HST)
- Police Officer Notebooks: $12.45 (each plus preparation time, includes HST)
- Witness statements: $29.80 (each plus preparation time, includes HST)
- Motor Vehicle Accident Reports: $9.15 (includes HST)
Request a General Occurence Report, Police Officer Notebook, and/or Witness Statement
Information in a General Occurrence Report/Police Officer Notebook/Witness Statement will only be released to the person or company directly involved. Law firms or insurance companies making requests on behalf of their clients must provide us with written authorization from their client.
Request a Motor Vehicle Accident Report
A Motor Vehicle Accident Report is available to drivers, passengers, property owners and vehicle owners who are involved in the collision. Information on an accident report will only be released to the person or company directly involved.
Law firms or insurance companies making requests on behalf of their clients must provide us with written authorization from their client.
All information not relating to the requestor will be redacted unless written permission is obtained from the other party(ies).
Frequently Asked Questions
Will my name as the requestor be disclosed?
Your name will only be disclosed if you give permission for disclosure.
I can't recall the exact details of the information that I am looking for. Can I still make a request?
Provide as many details as you can in your letter and we will search for the records accordingly. You may be contacted for further details/clarification in order to assist with the search.
Are there additional fees?
There may be additional fees such as search, preparation and shipping fees. If you wish to have an estimate, contact the North Bay Police Service.
How long does a request take?
A request may take up to eight weeks to process depending on the scope of the information requested.
Why does it take that long?
A request that requires us to contact other involved parties generally takes longer to process. It also depends on the number of records you have requested.
What do I do if I need the report sooner than that?
Where a report is needed sooner, this information can be conveyed to us and where possible will be accommodated.
Will I get the complete report?
This depends on what is being requested and if the release of information would be deemed an invasion of another individual's personal privacy. It would be reasonable to expect some information would be blacked out; however, this is only done in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
What kind of payment do you accept?
You may pay by cash, certified cheque, money order, interac, VISA or Mastercard. If paying by cheque or money order, please make your cheque payable to the "North Bay Police Service."